A client calls asking 'when did you do my clutch?', you open the vehicle card in 5 seconds. VIN-based vehicle card, mechanic schedule, quotes with margin, before/after photos, invoices. No monthly subscription for a ready-made platform, your own system on your hosting, no vendor lock-in.
Wpisz dane swojego warsztatu, pokażę konkretną kwotę zapomnianych follow-upów i godziny zżerane przez ręczne fakturowanie. Bez koloryzowania, średnie u moich klientów warsztatowych.
Tracisz miesięcznie
What the workshop gets
VIN-based vehicle card, mechanic schedule, quotes with margin, before/after photos, this is not a feature checklist. These are four concrete tools solving four concrete problems I hear from workshops every week.
You scan the VIN from the registration document. The system opens the card: make, year, mileage, owner, every repair you did, every part, every photo. The client calls and asks 'when did you do my clutch?', you check in 5 seconds and answer.
You drag a job with the mouse between mechanics. Each one logs in in the morning and sees: 4 jobs, start times, parts ordered yes/no, client notified. A client calls asking 'do you have space on Tuesday?', you check the calendar, not a notebook.
A client asks 'how much for a timing belt?'. You pick the timing belt package in the system: parts from the database (with your 20-35% margin), labor hours, fees. PDF quotes sent for client approval before the work starts. Zero arithmetic mistakes from punching numbers into a phone calculator.
The mechanic takes the photo in the phone app and the system attaches it straight to the job and the vehicle. State before, work in progress, state after. The client signs off before pickup, a dispute six months later is settled with one screenshot from the system.
Vehicle card preview
This is what the vehicle card looks like in the workshop system. The client (Tomasz Nowak) has driven this Passat for 2 years, had 5 visits with you, the last one 3 months ago. The full context in a single view.
Owner
Service plan · auto alert
Before/after photos · last repair
Repair history · 5 visits
Total with you: 5,810 PLN · last visit 3 mo. ago
Sample calculation
A model on a typical small workshop: 2 mechanics (owner + employee), 12 cars a week, general mechanics and seasonal tire changes. The figures are illustrative, we run them for your workshop.
3 h → 30 min
a day on invoicing
+15%
new clients thanks to the status panel
4 mo.
payback on Solo
Typical state before. 2 mechanics, 12 cars/week, revenue ~480,000 PLN a year. Invoices written by hand in iFirma in the evenings, on average the owner sits for 3 hours after work. Before/after photos on 5 phones (his, the mechanic's, sometimes the client sends pictures of the breakdown). Vehicle cards in a binder, a client comes back after a year, 20 min of digging through paper. Seasonal tire change reminders kept 'in his head'.
Deployment. The Workshop Solo package for 4 999 PLN net, one-off. Plus Tech Care for 399 PLN/mo. (backup, security, minor changes). Delivery in 9 working days: import of regular clients from paper cards, parts database setup with margin, 2 hours of mechanic training, launch of the client panel. Solo + 6 months of care together: 7 393 PLN.
After deployment (typically). Invoicing drops from 3 h to ~30 min a day (quote → invoice in one click from the system). The client panel with repair status, the client sees 'in progress · ready in 2h', and a dozen or so daily calls of 'when can I pick it up?' just stop. Referrals grow, because clients show friends before/after photos from the panel link, and automatic seasonal tire change SMS messages bring back part of the client base for the next visit. Payback on the order of 4-5 months, counted conservatively: the owner's time saved alone is ~2.5 h/day × 22 days × 120 PLN/h = ~6,600 PLN/mo., plus extra revenue from follow-ups.
What is holding you back
I have heard every concern below at least three times. I answer directly, no marketing fluff, because workshop owners are the last people who want to listen to nonsense.
„My mechanic will not type this into a system, phone in one hand, wrench in the other, the system is just extra work for him.”
The most honest concern I hear. That is why the system is a phone app (works like any regular app), and the mechanic taps three times: VIN → photo → status. He takes the photo the same way he does now, with his phone, the system just attaches it to the job. Logging hours and parts is done by the owner or reception in the evening (10 min for 12 jobs). Mechanics are usually skeptical on day one, after a week they tap by themselves, because three moves is not a problem.
„I already have Kalibro / Mechanik+ / Autoescola, why would I switch?”
If Kalibro/Mechanik+ works and you are happy, do not switch. I tell every client this. I make money on workshops that either (a) run on Excel and paper, or (b) pay a subscription to a ready-made platform and feel that the client data does not belong to them (data export is incomplete, photos sit on someone else's server). My system: you pay once, the code is yours, the database is yours, the data is on a server in the European Union. It makes sense if you plan to run the workshop for 5+ years and do not want to be tied to a platform vendor.
„Clients will not check this status panel, they will call and ask, it will not change a thing.”
In Wrocław after the deployment the 'when can I pick it up?' calls dropped by ~60% in 3 months. The secret: an automatic SMS with a panel link sent at three moments (accepted, in progress, ready). The client clicks once, sees status + photos + price, does not have to remember a link, does not have to log in. Older clients still call, but less. Younger ones (30-45) prefer to check by themselves.
„And what about JPK invoices, will the system handle it or will I still have to retype into iFirma?”
Solo: PDF invoices from the system + data export to iFirma / wfirma / Comarch (one click a month). JPK_VAT comes from iFirma or wfirma, not from the system, because that is the accounting side, not the workshop. Pro: direct connection to iFirma, every invoice from the system lands in iFirma automatically once the job is finalized. Zero double entry, JPK is generated by iFirma itself from the monthly data.
„A setup of 4 999 PLN is 2 weeks of revenue for me, will it pay off at all?”
Concretely. For a 2-mechanic workshop with revenue of 35-45k PLN/mo: time the owner saves on invoicing (~2.5h/day × 120 PLN/h × 22 days = ~6,600 PLN/mo) + new clients from the status panel and SMS (~3-5k PLN/mo extra revenue after 3 months). Payback in 3-5 months, after that the savings keep going for the life of the workshop. For a workshop with lower revenue (<25k PLN/mo, 1 mechanic), Solo does not make sense, I recommend sticking with Excel for another year.
Pricing
Solo for a 1-3 person crew with one bay, covers 80% of workshops in Poland. Pro for multi-bay, dealerships, networks, roles in the panel, parts inventory, tire hotel, iFirma integration.
Workshop Solo · recommended
VIN-based vehicle card, repair history, before/after photos, calendar, online booking, quotes with margin, PDF invoices, automatic SMS reminders, client panel. Covers 80% of workshops in Poland.
Workshop Pro
Everything in Solo + per-mechanic roles, performance stats, parts inventory with stock control, tire hotel, iFirma connection. For 5+ mechanics or a specialist garage (BMW/Mercedes/Audi dealership).
Tech Care
Mandatory for systems with a VIN-based vehicle database. Daily backup, uptime monitoring, security updates, 30 min of minor changes per month.
Filtruj samodzielnie
Three workshop types, three recommendations.
Tańsza opcja
Solo mechanic, up to 5 cars a week, jobs in a paper notebook
Excel + WhatsApp with the client
At small scale the system does not pay back; before/after photos on a phone are enough.
from 0 PLN
Szczegóły →Środek
Solo / 1-2 bays, 10-30 cars a week, VIN-based history
Workshop Solo (your own system)
Before/after photos, VIN-based history, invoice. Payback in 6-9 months.
4 999 PLN
Szczegóły →Własny system
Multi-bay, 3-8 mechanics, schedules, parts inventory
Workshop Pro
Panel roles, mechanic calendar, integrations with the parts inventory.
7 999 PLN
Szczegóły →Nie pasujesz do żadnego wiersza? Zostaw numer, sprawdzę Twoją sytuację i powiem wprost co Ci się opłaca.
Pillar · Business management
Własne systemy biznesowe zamiast Booksy / Booking / Asari, płacisz raz, używasz latami. Pełna własność, bez prowizji, bez abonamentów per-user.
A 30-minute workshop revenue audit
Leave the number of mechanics, the average cars per week and a phone number. I will call back within 24 hours and show you exactly how many owner-hours the system will give back, which package fits (Solo or Pro) and when it pays back. No slides, no PDF offer, 30 minutes of specifics.
